
Comparing Costs
New System Costs
When choosing which vehicle identification system to use there are two important questions
on everyone's mind:
1. What is the initial cost of the system to install?
2. What are the normal operating costs of the system?
There can be a large difference in the initial cost of a system depending on what equipment is
used. For the comparison shown here we are using a hands-free RF-ID system that closely
matches the capabilities of the BAI barcode reader. With this in mind, here is an example of
the cost for a new site installation with 1000 vehicles and one gated entrance. Prices shown
are approximate based on manufacturer MSRP.
BAI barcode system:
Reader and mounting hardware = $ 8,800
1,000 decals = $ 3,990
Total cost: = $12,790
RF-ID system:
RF base unit = $ 6,000
1,000 RF tags = $18,000
Total Cost: = $24,000
At first glance the RF-ID system costs twice that of the barcode reader, a very dramatic cost
difference in today's economy. More importantly, note where the major cost lies - for the
barcode system the major expense is for the BAI barcode reader. Once installed, this reader
is expected to operate continually, representing an investment in capital equipment that is
expected to last up to 10 years. With the barcode system, decal costs represent disposable
items - when decals are removed from vehicles or replaced they are discarded.
In the RF-ID system these costs are reversed. The RF-ID reader, which represents the capital
equipment investment, is only a small part of the system cost. However, the RF-ID tags,
which are disposable, make up the majority of the total expense. If lost, damaged, or simply
stop working, these tags will have to be discarded and replaced with new ones.
Ongoing System Operation and Replacement Costs
The installation cost is just part of the expense involved in owning and operating an access
control system. Ongoing operation and maintenance costs are also important to consider
when choosing what type of access control system to use.
Ver. 1.8 Barcode Automation, inc 800-528-9167 FAX: 407-327-6172 5
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